• Quest Computer Skills

How do I end an e-mail?

Updated: Oct 17, 2018

CONCLUSION / ENDING OF AN EMAIL


Business - Formal

  1. · "Sincerely" and "Sincerely yours" are formal endings for business emails, especially those to new contacts.

  2. · "Regards" is a less formal stand-by closing than "Sincerely". It can be used especially in established relationships.


Business - Informal

  1. · "Kind Regards" - less formal than "Regards". "Kind Regards" serve well in an informal business setting.

  2. · "Warm Regards" - increase the personal touch while still striking a balance between formality and familiarity.

  3. · Just signing off with your name is often appropriate, especially in an ongoing conversation.

Conversation Closer:

Close with "No reply necessary", if you want to let the recipient know that a response isn’t needed, so that the email cycle doesn’t continue on in perpetuity.


Open ended casual INFORMAL closes:

  • Thank you again.

  • See you at the board meeting Tuesday.

  • Please let me know if I may be of further assistance.

When in Doubt, End an Email with Thank you

When you cannot decide what to write, and have no idea what would be most appropriate, end your email with a simple "Thank you". Thank you is never out of place. You are thanking the sending for nothing more than having looked at your message. Thank you as an email closing may even increase your chances of getting a reply


From: Quest Computer Skills Centre E-mail Etiquette course material

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